We would like to inform you in the following about the processing of personal data in connection with the use of “Microsoft Teams”.
Purpose of processing
We use the “Microsoft Teams” tool to conduct conference calls, online meetings, video conferences and/or webinars (hereinafter referred to as “Online Meetings”). “Microsoft Teams” is a service of Microsoft Corporation.
The person responsible for data processing directly related to the execution of “online meetings” is K.I.T. Group GmbH (hereinafter referred to as “K.I.T. Group”).
Note: If you access the “Microsoft Teams” website, the provider of “Microsoft Teams” is responsible for data processing. However, calling up the Internet site is only necessary for the use of “Microsoft Teams” in order to download the software for the use of “Microsoft Teams”.
If you do not want to or cannot use the “Microsoft Teams” app, you can also use “Microsoft Teams” via your browser. The service is then also provided via the “Microsoft Teams” website.
Which data is processed?
Various types of data are processed when using “Microsoft Teams”. The scope of the data also depends on the information you provide before or during participation in an “online meeting”.
The following personal data is processed:
User details: e.g. display name, e-mail address (if applicable), profile picture (optional), preferred language
Meeting metadata: e.g. date, time, meeting ID, phone numbers, location
Text, audio and video data: You may be able to use the chat function in an “online meeting”. To this extent, the text entries you make will be processed in order to display them in the “online meeting”. In order to enable the display of video and the playback of audio, the data from the microphone of your terminal device and from any video camera of the terminal device will be processed for the duration of the meeting. You can turn off or mute the camera or microphone yourself at any time using the “Microsoft Teams” applications.
Scope of Processing
We use “Microsoft Teams” to conduct “online meetings”. If we want to record “online meetings”, we will inform you transparently in advance and – if necessary – ask for your consent.
If necessary for the purposes of recording the results of an online meeting, we will log the chat content. However, this will not be the case in the Re-gel.
An automated decision making process in the sense of Art. 22 DSGVO will not be used.
Legal basis of the data processing
If personal data of employees of the K.I.T. Group are processed, § 26 BDSG is the legal basis for data processing. If, in connection with the use of “Microsoft Teams”, personal data is not required for the establishment, execution or termination of the employment relationship, but is nevertheless an elementary component of the use of “Microsoft Teams”, Art. 6 para. 1 letter f) DSGVO is the legal basis for data processing. In these cases, we are interested in the effective implementation of “online meetings”.
In other respects, the legal basis for data processing in the conduct of “online meetings” is Art. 6 para. 1 lit. b) DSGVO, insofar as the meetings are conducted within the framework of contractual relationships.
If no contractual relationship exists, the legal basis is Art. 6 para. 1 lit. f) DSGVO. Here too, we are interested in the effective implementation of “online meetings”.
Receiver / passing on of data
Personal data processed in connection with participation in “online meetings” are generally not passed on to third parties, unless they are specifically intended to be passed on. Please note that the contents of “online meetings” as well as those of personal meetings are often used to communicate information with customers, interested parties or third parties and are therefore intended for disclosure.
Further recipients: The provider of “Microsoft Teams” necessarily obtains knowledge of the above-mentioned data, as far as this is intended within the scope of our contract with “Microsoft Teams”.
Data processing outside the European Union
A data processing outside the European Union (EU) does not take place in principle, since we have limited our storage location to computer centres in the European Union. However, we cannot exclude the possibility that data is routed via Internet servers located outside the EU. This may be the case, in particular, if participants in “online meetings” are in a third country.
However, the data is encrypted during transport over the Internet and thus protected against unauthorized access by third parties.
Data protection officer
We have appointed a data protection officer. You can reach him as follows:
Data protection officer
Messe Berlin GmbH
Phone: +49 30 3038 2889
Your rights as a data subject
You have the right of access to personal data concerning you. You can contact us for information at any time.
In the case of a request for information that is not made in writing, we ask for your understanding that we may require you to provide evidence that proves that you are the person you claim to be.
Furthermore, you have the right to correction or deletion or to limitation of the processing, as far as you are legally entitled to do so.
Finally, you have the right to object to the processing within the framework of the legal requirements.
You also have a right to data transferability within the framework of data protection regulations.
Deletion of data
As a matter of principle, we delete personal data when there is no need for further storage. A requirement can exist in particular if the data is still needed to fulfil contractual services, to check and grant or ward off warranty and guarantee claims. In the case of statutory storage obligations, deletion shall only be considered after the expiry of the respective storage obligation.
Right of appeal to a supervisory authority
You have the right to complain about the processing of personal data by us to a data protection supervisory authority.
Amendment of this data protection notice